MONTGOMERY COUNTY MUNICIPAL UTILITY DISTRICT NO. 8 MINUTES OF SPECIAL MEETING
AUGUST 16, 2018
The Board of Directors (the “Board” or “Directors”) of Montgomery County Municipal Utility District No. 8 (the “District” or “MCMUD 811) met in special session, open to the public, on Thursday, August 16, 2018, at 10:00 a.m., at the Walden Yacht Club, 13101 Melville Drive, Montgomery, Texas 77356, a designated meeting place located inside the boundaries of the District, and the roll was called of the duly constituted officers and members of the Board, towit:
John Tryon – President
Bob Leasure – Vice President
Margie Barlow – Secretary
John L. Patton – Assistant Secretary
Randolph C. Moravec – Director
All members of the Board were present, except for Directors Leasure and Moravec. Also attending were John Howell of The GMS Group, LLC (“Financial Advisor”); Erich Peterson, Justin Abshire and Bethany Miller of JoneslCarter, Inc. (“JoneslCarter”); and Elliot M. Barner of Radcliffe Bobbitt Adams Polley PLLC (“RBAP”).
The President, after finding that the notice of the meeting was posted as required by law and determining that a quorum of the Board was present, called the meeting to order and declared it open for such business as may come before it.
FINANCIAL ADVISOR’S REPORT
Mr. Howell responded to questions from the Board concerning the 2018 Tax Rate Study (the “Tax Rate Study”) that was presented originally at the August 8, 2018 Board meeting. Further discussion ensued regarding the debt service and operation maintenance components of the proposed 2018 tax rate. It was the consensus of the Board the Mr. Howell revise the Tax Rate Study and provide it to the Board for further review prior to the public hearing on the 2018 tax rate that will be held on September 12, 2018.
At this time, the Board adjourned briefly to join Montgomery County Municipal Utility District No. 9 (“MUD 9”) to discuss the bids received for the Wastewater Treatment Plant Expansion Project (the “WWTP Project’1).
The Board reconvened at 10:30 a.m. with the MUD 9 Board of Directors, including Charles H. Barron, Curt Harris and Robert Ginandt. Also attending were Katherine Turner of Municipal Accounts & Consulting, Mark Adam of Bleyl Engineering and Clark S. Lord of Bracewell LLP, attorney for MUD 9.
Mr. Abshire and Ms. Miller then presented and explained the bid tabulation for the WWTP Project, a copy of which is attached hereto, and reported that JoneslCarter received three (3) bids for such project. Ms. Miller then explained the scorecard JoneslCarter used in compiling the bid tabulation. Extensive discussion then ensued regarding the bids, which were submitted by: 1) LEM Construction Co., Inc.; 2) Archer Western (“Archer”); and 3) Allco, LLC (“Allco”).
It was the consensus of the Board that JoneslCarter interview all bidders to present additional information regarding the bids to the Board at the September 12, 2018 Board meeting.
Mr. Abshire next reported that the WWTP Project plans were submitted to the City of Conroe (the “City”) for review back at the beginning of August 2018 and the City was nearing the 10 business day review period it had provided to JoneslCarter. Mr. Abshire next reported that Texas Commission on Environmental Quality approval is forthcoming.
THERE BEING NO FURTHER BUSINESS BEFORE THE BOARD, the meeting was adjourned.