Meeting Agenda 2020-12-09

MONTGOMERY COUNTY MUNICIPAL UTILITY DISTRICT NO. 8 OF MONTGOMERY COUNTY, TEXAS
DISTRITO MUNICIPAL DE PRESTACIÓN DE SERVICIOS PÚBLICOS DEL CONDADO DE MONTGOMERY NRO. 8 DEL CONDADO DE MONTGOMERY, TEXAS

NOTICE OF PUBLIC MEETING
NOTIFICACIÓN DE REUNIÓN PÚBLICA

DECEMBER 9, 2020

NOTICE is hereby given that the Board of Directors of Montgomery County Municipal Utility District No. 8 (the “District” or “MUD 8”) of Montgomery County, Texas will meet in regular session, open to the public, on WEDNESDAY, DECEMBER 9, 2020, at 9:00 A.M, via video and telephone conference call pursuant to Texas Government Code, Section 551.125, as amended, and as modified by the temporary suspension of various provisions thereof effective March 16, 2020, by the Governor of Texas in accordance with the Texas Disaster Act of 1975, all as related to the Governor’s proclamation on March 13, 2020, certifying that the COVID-19 pandemic poses an imminent threat of disaster and declaring a state of disaster for all counties in Texas. The video conference link is: https://meetings.ringcentral.com/j/7854394780 and the telephone conference call phone number is 469-445-0100. The Conference ID is 7854394780#. All members of the public may participate in the meeting via video conference or telephone conference call, at which meeting the following items will be discussed:

1. Consideration of public comments (public comment shall be limited to 3 minutes per member of the public);

2. Approve minutes of November 11, 2020 regular meeting;

3. Tax Assessor/Collector’s Report, including:
a. review of collection report; and
b. review Delinquent Tax Report, including recommendations for termination of water and sewer service to delinquent taxpayers;

4. Bookkeeper’s Report, including:
a. review and approve financial reports;
b. review cash flows;
c. authorize payment of bills;
d. review and approve Quarterly Investment Report (3rd quarter 2020); and
e. renew membership in Association of Water Board Directors (“AWBD”);

5. Approve Order Adopting Budget (General Fund) for Fiscal Year Ending (“FYE”) December 31, 2021;

6. Approve Order Adopting Budget for the Wastewater Treatment Plant (“WWTP”) for FYE December 31, 2021;

7. Review District’s Ethics Policy and expense reimbursements; amend if necessary;

8. Confirm engagement of Auditor for preparation of audit for FYE December 31, 2020;

9. Discuss insurance renewal/request for proposals (expires 3/15/2021);

10. Engineer’s Report, including:
a. update on status of WWTP Improvement Project;
b. update on status of Drainage Improvements Project, Phase II, including acquisition of easements;
c. update on status of hydropneumatic tank replacement at Water Plant No. 1;
d. update on status of Montgomery County Municipal Utility District No. 9 (“MUD 9”) Buckingham Water Plant Improvements Project, including rehabilitation of groundwater storage tank;
e. authorize annual water plant inspections;
f. update on request from property owner for drainage easement; and
g. update on status of Risk and Resilience Assessment required by Environmental Protection Agency;

11. Status of “No Trespassing” signage placement at WWTP site;

12. Operator’s Report, including:
a. review monthly water and wastewater operations, including discuss options for removal of large solids (rags);
b. report on delinquent accounts and discuss resuming service terminations;
c. review Catahoula operations;
d. review Ground Water Reduction Plan Monthly Operations Report;
e. status of submittal of Annual Water Loss Audit to Texas Water Development Board;
f. update status of valve location project; and
g. discuss MUD 8 and MUD 9 Annual Report to San Jacinto River Authority and City of Huntsville;

13. Discuss AWBD’s Water Smart Program Application, and take any necessary actions on same;

14. Miscellaneous Reports, including updates on:
a. Walden Community Improvement Association;
b. MUD 9 meetings; and
c. Lone Star Groundwater Conservation District meetings;

15. Update on District’s website and communications services;

16. Update on incentives to increase use of e-statements billing, and take any necessary actions on same;

17. Attorney’s Report, including update on matters related to the District’s Groundwater Reduction Plan Facilities;

18. Authorize Eminent Domain reporting compliance pursuant to Texas Government Code, Section 2206.151-157, as amended;

19. Review 2021 Annual Agenda; and

20. Executive Session, as necessary;
a. as may be permitted by Sec. 551.072, Texas Gov’t Code, concerning real estate, security, litigation, or matters involving attorney-client privilege;
b. reconvene in Open Session; and
c. vote on matters discussed in Executive Session, if any.

EXECUTED this 3rd day of December, 2020.

MONTGOMERY COUNTY MUNICIPAL UTILITY DISTRICT NO. 8

By:
Elliot M. Barner
Radcliffe Bobbitt Adams Polley PLLC
(DISTRICT SEAL) Attorneys for the District